Becca Rich, September 2022
Back in 2019, I was building my yoga coaching business, teaching yoga, hosting retreats and workshops, all while being an engineer in my 9-5 job.
I rarely sat still.
Resting felt pointless, and I never felt like I got enough done. I was constantly overwhelmed, exhausted, and stressed out.
I never had enough time.
I know whenever I see someone say that everything changed from this one thing, I cringe. But I’m serious… taking control over my time and using a weekly schedule changed my life.
I used my calendar to heal toxic productivity, overcommitment, and hustle + urgency so I could rest more, enjoy more, and focus more.
Four years later, I’ve pivoted my business to holistic time management, quit my engineer job to go full time, and currently work remotely while traveling around the world. (I’m in Croatia as I write this)
I wouldn’t be where I am today, achieved all the business and life goals without leveraging a weekly schedule that felt good to ME and was sustainable.
In this blog, you’ll find the easiest, most simplest, way to craft one that’s unique to you so you can do the same. Let’s go!
Because there’s so many different phrases for scheduling (time blocking, calendar blocking, scheduling, and more)… it’s important to define what a weekly schedule is.
Why choose a week? So many reasons!
A standard week has a natural rhythm to it. For example, weekends are our traditional “rest/self-care” days.
You can be more flexible and move tasks around with more ease.
A weekly schedule gives you a visual representation of your week (Yay, for visual people like me!). This allows you to say no and manage things easier when unexpected tasks come up.
It helps you keep track of everything you have to do because you have everything in one place. Making you feel at peace, productive.
Finally, you can see and celebrate what you’ve done and increase awareness on how long tasks really take.
Here’s the simplest and easiest way to create a weekly schedule “template” that you can then add, edit, and update as you move through the week.
Before scheduling anything, it’s important to start with just looking at your priorities, goals, and/or responsibilities. What are your priorities and goals right now? Feel free to make a list, draw, paint, verbalize, and/or go back to what you use to set goals.
Then for your schedule, I recommend filtering your goals with these helpful categories below:
Once you have a list of these three (or two if you’re like me!) sections, it’s important if you want your schedule to feel good… make sure you must do’s are during times that are the best for you. Meaning you match your availability, energy, and capacity with the thing you need to do.
If you’re into themes days, you can create and use them here. Read this step by step blog on creating themed days.
Finally, add your obligations + must do’s in your calendar as weekly repeating tasks. This will leave you with a weekly schedule template that you can then add, edit, and move around as each week happens. See my weekly template below.
Once you have everything in your calendar, ask yourself: “How does it feel?”
If you don’t have enough white space or flexibility, I’d recommend going back and asking yourself what’s unnecessary. If it all feels necessary, if I were you I’d ask myself, what’s more important: my white space or fill in the blank of each event on my calendar.
After helping dozens of clients build a weekly schedule it’s really easy for our overcommitment brain to step in and take over. It’s challenging to build a schedule that’s truly sustainable and feels good to you because we often listen more to the voice inside telling us when we should do things and what we should do.
That’s why in my VIP day we build a weekly schedule in the first half, and we spend the second half coaching on integrating it and healing any blocks and misunderstandings around white space, flexibility, and follow through.
If creating the actual plan or schedule feels super easy to you, yet you really struggle with the “sticking to” or “following through” part of it… You are not a failure!
We’ve been taught some really shame and guilt inducing messages when it comes to routines, consistency, and scheduling.
Creating a schedule with more compassion and healing the perfectionist mindset is key to following through. I have a blog that might help you with following through easier.
If you want more time (or to at least feel more in control of your time)…
Want to accomplish your goals faster (and easier) than you are right now…
Want more energy, peace, and joy…
Creating a weekly schedule is your answer!